1. Definition

A document is a structured unit of information presented in physical or digital form, created for specific purposes. It serves as a medium for storing, transmitting, or proving data and knowledge. Documents may include text, images, diagrams, or other visual and audiovisual elements. They are fundamental to communication, administration, and verification in both organizational and daily contexts.

2. Scope

Documents are used across nearly every aspect of life and business. They are essential for recording processes, conveying information, and serving as legal or business evidence. Examples include:

• Business Processes: Contracts, invoices, reports, and minutes.
• Education: Syllabi, exam papers, and research papers.
• Governmental Use: Identification documents, permits, and forms.
• Technology: User manuals, specifications, and technical drawings.

In the digital age, document management systems have become prevalent, simplifying the storage, retrieval, and sharing of documents.

3. Types of Documents

There are numerous types of documents, categorized based on their purpose and format:

• Physical Documents: Traditional paper records such as certificates or handwritten notes.
• Digital Documents: Electronic files, such as PDFs or Word documents.
• Legal Documents: Contracts, wills, and court rulings.
• Technical Documents: Manuals, engineering plans, and specifications.
• Creative Documents: Screenplays, manuscripts, and design sketches.

The wide range of document types underscores their universal importance as tools for communication and knowledge preservation.